So here's the problem: One of my LoR is still not in for a December 15th deadline. On the deadline, one of my recommenders encountered a problem when uploading his letter to the online system. He tried calling the phone number listed for technical support, but no answer. So he sent it by snail mail. He let me know about this, and I sent an email about it to both the department contact and the grad admissions office. I didn't receive a reply from the grad admissions office (surprise!), but the department contact informed me that anything sent to the admissions office would be copied and forwarded.
Two weeks later, the status check still says that the LoR isn't received. And last night I just received an email from the department contact. She was wondering where the third LoR is. I quickly replied, reminding of the situation and even pasting those past emails. I tried to write it in a nice way, because the department contact is a faculty member--and I'm assuming part of the adcom. I'm freaking out. If she's looking to see if applicants' materials are all in, does this mean the adcom is meeting--or going to soon? It's way too early right? That's what I thought, anyway.
So what do I do? I've called the admissions office today to see if the letter is in. I was told that it could take weeks for that letter to be attached to my application. I think I might email the recommender. I really don't want to bother him about it, especially this time of year. But I probably should, right? Do you think it's too much to ask him to try submitting it online again?
I don't want to botch this because this school is at the top of my list.