Hi blue_mango! This is going to be a bit long, but I'm going to outline exactly what happened during the notification phase for me. As always, this is only my experience and may vary significantly from that of others! Correspondence from WG is in blue.
Morning of April 16: I receive the following e-mail, subject line "Wenner-Gren Application."
Dear far_to_go: We are writing to you regarding your pending application for a Dissertation Fieldwork Grant, which we are still in the process of reviewing. Before we can complete the review of your research proposal, we will need to have further information from you on your budget and on the status of your funding applications to other agencies. Please provide a full academic justification for the request transcription costs. The statement that you are using nVivo is not enough. Are you doing linguistic analysis? To what end? Please explain. Also, why are you requesting a full nVivo license and not a student license? Please also let us know whether you have been notified of the results of your other applications, or the date by which you expect to have this information. If you have received other awards, indicate whether there is any overlap between budget items to be covered by those sources and your budget request submitted to Wenner-Gren. If you've received another grant and there is an overlap or any change in the budget request to Wenner-Gren, you will need to submit a separate revised budget itemization, with the overlapping items removed, for the full amount requested. Please include an explanation for any changes. Be sure to inform of us of any changes in your contact information at this time. The address we have for you is noted above: please update it, if it has changed. Please note: without a correct mailing address, your notification of our final decision will be delayed. Please send your response to the above questions via e-mail as soon as possible, to this e-mail address, which is being checked frequently by our staff during the next few weeks. Alternatively, if you wish to respond by fax, our number is listed below. Your application is still pending but we expect to make final decisions in the next few weeks and have all applicants notified by May 1, 2014. If you haven't heard byMay 1, we ask that you contact us at that time. There is no need for you to reapply for the May 1 deadline. We prefer you make your response via e-mail, but if you have further questions about this request for information, please contact us at the number listed below. We look forward to receiving your response as soon as possible. Sincerely yours, Mary Beth Moss
Evening of April 16: After consulting with my advisor, I e-mail them back with the requested information about why I'm asking for NVivo and transcription money.
Morning of April 17: I get the following e-mail:
Thank you for your quick response. We hope to be making final decisions by May 1st. If we have any further questions we’ll contact you shortly.
All the best,
Afternoon of April 17: Following e-mail from WG
Because the Foundation does not fund transcription costs the reviewers have asked that you remove this item from your budget.
Additionally the reviewers have also asked that you remove the nVivo software from your budget as well.
Once we receive your revised budget we’ll be sure to contact you to confirm receipt.
Morning of April 18: I send them my revised budget. Took out the two categories they said they wouldn't fund and re-calculated the total.
Afternoon of April 18: E-mail from them acknowledging that they've received my revised budget and will let me know if they need any other info.
April 19-April 24: Agonized waiting, abrupt alternation between excitement and paranoia, desperate attempts to distract myself, etc.
April 24: Letter arrives via postal mail at my mailing address in the US. Since I'm not in the US at the moment, my roommate e-mailed me to let me know that the letter arrived; she opened it to confirm that it is, in fact, an award letter. She'll scan and send it to me sometime today, I hope. I will rest much easier once I've actually seen the letter with my own eyes! Apparently there are some documents that I'll have to sign and send back, along with some documentation of things like my IRB approval and research visa.